NDVerify 448-01-50-07
(Revised 11/1/17 ML #3510)
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The NDVerify System streamlines the search of different interfaces/sources to obtain verifications electronically. This system allows multiple interfaces/sources to be searched for household members known to the TECS, Vision, LIHEAP or CCAP Systems at the same time.
The following interface verification sources are available in NDVerify:
- Birth/Death Records (ND Vital Records)
- Health Insurance (DEERS)
- ND Child Support
- ND Department of Corrections
- ND Motor Vehicle/Watercraft (Motor Vehicle/Game & Fish)
- ND State Directory of New Hire
- ND State Hospital Admission/Discharge
- ND Unemployment Insurance Benefits (Job Service)
- ND Wages (Job Services)
- Other Benefit Information
- SNAP Intentional Program Violations
- WSI Medical Claims Status
- Request UPA
- Request 40 Quarters
NDVerify will search individuals known to one of the eligibility systems. Before initiating a search in NDVerify, all individuals must be registered in the TECS, Vision, LIHEAP or CCAP system.
- For Health Care Coverage (HCC), SNAP and TANF, staff will search by Case Number.
- All active clients in the case and all interface sources available to HCC, SNAP and TANF will default as ‘selected’. The worker can choose to deselect clients, sources, or a combination of both.
- For LIHEAP and CCAP, staff will search by social security number (SSN), last name and first name, since these programs/systems do not have case numbers. The date of birth can be entered to assist with the search, but is optional.
- All active clients for whom the search has been requested, and all interface sources available to LIHEAP and CCAP will default as ‘selected’. The worker can choose to deselect clients, sources, or a combination of both.
When a search has been initiated, the results will be stored in NDVerify with a time and date stamp and the User ID of the individual who completed the search. The history of all searches serves as verification of information used at the time of the eligibility determination. It is not necessary to print copies of the results and store them in paper or electronic case files.
Note: These search results are considered part of the case file and used to determine eligibility for all Economic Assistance or Health Care Coverage programs in North Dakota.
The ‘Verification’ type of ‘Interface’ must be selected in the eligibility systems when the information has been verified through a NDVerify search result.
The View ND Motor Vehicle/Watercraft search results display a ‘Rank’ column. The ‘Rank’ defines the match accuracy of the search results. The higher the ‘Rank’ the more accurate the data will be.
Information from the following sources is not available for CCAP or LIHEAP ONLY cases:
- ND State Directory of New Hires
- Request UPA
In addition, ND New Hires and Request UPA is not available for Healthy Steps ONLY cases.
Access to NDVerify is provided to workers based on their role listed on the County System Request Form. This form is completed and submitted by the County Director or the County Director’s designee. The form, along with instruction for completion, can be found on the County Intranet in the Information Technology folder.
